Board meetings have the potential to provide a wonderful venue for productive discussions that help advance goals of the company. The most effective boards encourage lively conversations, a diversity in opinions and new insights. Meeting efficiency isn’t always guaranteed. Board members could be distracted by personal issues, technology, or inexperience when planning their meetings. To ensure that meetings run smoothly and efficiently, it is crucial to identify what is causing poor board meetings.
Repetition of the same topics is a common cause for ineffective board meetings. This is because board members don’t understand what they’re accountable for or if they didn’t take action following previous meetings. To prevent this from occurring, it is crucial to record concise and clear board meeting minutes.
Another common issue is drowning members in lengthy reports and other routine agenda items. This can cause participants to lose interest and eventually check out. To cut down on the length of meetings, it is suggested that you limit the time for reports to only 25 percent, and reserve the remainder for discussions on strategic issues.
It is also important that all attendees be prepared for the meeting ahead of time. To do this, the agenda and any necessary attachments should be made available to attendees prior the meeting. With all the pertinent information in one central location board members are better ready for discussion and focus on the important topics in the present.